How to Use a Meeting Planner for Global Teams

Steps to Find the Perfect Meeting Time

1. Add Locations: Begin by entering the cities or time zones for all meeting participants. Include your own location to see how the times align with your schedule.
2. Select the Date: Choose the date you want to hold the meeting. The planner will automatically account for any local date changes.
3. Analyze the Time Grid: The tool will generate a table comparing a range of time slots. Each column represents a location, and each row shows the corresponding local times.
4. Look for Overlaps: The best meeting times are usually highlighted. These are the slots that fall within standard business hours (e.g., 9 AM to 5 PM) for all selected locations, avoiding early mornings or late nights.

Why It's So Useful

A meeting planner removes the guesswork and mental math from scheduling. It prevents costly errors like booking a meeting in the middle of the night for a client and shows consideration for your global team's work-life balance.

Conclusion

A meeting planner is the most efficient way to coordinate with international teams. To find the best time for your next global call, try our Meeting Planner tool.